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Catalog years have been replaced with Effective Dates in Workday. You can still determine what catalog is applied to a student’s program(s) of study from their Academic Progress Report (APR) in a student’s profile under the Academics section. When viewing a student’s APR, the ‘catalog’ applied to the student’s program of study requirements will be at the top of the Major Requirements; you will see “Requirements Effective” and a date. The corresponding catalog year applied to the program of study is determined by the date range of the Effective Date in which the data resides.

See the table below to determine the catalog year crossover: 

The applied catalog year can be changed easily. If you are an advisor and believe the student’s major requirements must be evaluated under a different catalog year, contact registrar@fortlewis.edu to make the change.  

Different catalog years can be applied to other programs of study. For example, a student with a double major can apply a specific catalog year to one major and a different catalog year to the other. 

The U.S. Department of Education (ED) requires students to be enrolled in a degree-seeking program for federal financial aid. Aid will only cover courses that are part of your official course program of study (CPOS), including Pell grants, FSEOG grants, Iraq and Afghanistan Service Awards, Direct Subsidized/Unsubsidized Loans, and PLUS Loans.

Enrolling in courses not required for your degree may reduce or cancel your financial aid, affecting your full-time enrollment status.

Learn more about how CPOS affects your federal financial aid
 

If you change your name, your new name will appear on transcripts ordered after the change has been processed. You can even request a replacement diploma that reflects your new name!

How to change your name:

1. Complete a Name Change Request form, see link below.
2. Submit the form and supporting documentation online, in-person, or by mail:
   • Online: 
   • In-Person: Deliver to Skyhawk Station
   • Mail—send to:
     Skyhawk Station
     1000 Rim Drive
     Durango CO, 81301

If you frequently need to look up students in Workday, you can configure your search results in Workday to bring students up before other result categories.

1. Type anything in the "Search bar" at the top of your Workday portal and click enter (e.g., "Student"). Do not select a result. This will bring you to a full "Search Results" page.
2. Select the “All Categories” button at the top of the page. Then select “Edit Category Preferences.”
3. Drag and drop categories from the Unpinned Categories block to the Pinned Categories at the top to prioritize what results you want to see when you use the search bar. The first category will appear and be prioritized with additional Pinned Categories. To prioritize student names, drag the "Student" category into the Pinned Categories block in the order you want to see it. (For example, set your Pinned Categories to People (employee) results first, Tasks and Reports, then Student.)
4. Select "Save" when done.

This configuration now removes the need to type “Student:” in the search bar before entering a student’s name.

When reading an undergraduate student's academic progress report, it is important to understand the limitations of the Credits Satisfying count at the top of the APR in the Overall Academic Progress area. This is especially important when advisors work with students nearing graduation.

• The Credits Satisfying number is also known as the TAR Bucket.
• Once an upperclassman takes 120 credits, this tally will stop at 120 credits.
• This means the Overall Academic Progress area will count to 120 without considering actual degree requirements and does not prioritize LACS 36, upper division requirements, or major requirements over electives.
• This will only become an issue for students with current registrations over 120 credits or students who have the potential to exceed 120 credits before graduating.
• This impacts the load status and distribution submitted to Financial Aid.
• 麻豆免费高清无砖码区Financial Aid policy will not pay for classes that do not apply to the primary program of study (minors, certificates, and electives that do not apply to requirements are not paid).

Advisors should consider the following when counseling students on what to take if they are utilizing Financial Aid and are concerned about meeting sufficient Undergraduate Load Status:

• Be very attentive if students are taking classes outside their primary Program of Study (POS). This can impact financial aid distribution for credit load-status calculations at any Class Standing.
• FLC's Financial Aid policy will not pay for minors.
• If the student is approaching 120 credit hours, every class needs to be a degree requirement. Taking classes outside the program of study requirements will not be paid by Financial Aid and can delay graduation readiness.
• Encourage upper-division students to focus on completing upper-division courses and requirements to fill their load status.
• Always use the primary Program of Study sections of the APR to accurately verify which courses fulfill which requirements. Do not rely on the Credits Satisfying number if students are nearing or over 120 credits.
• This concern does not apply to Graduate Students.
• If you have questions about Financial Aid Load Status or believe a student has over 120 credits, reach out to the Office of the Registrar. The Registrar can manually reorganize the TAR bucket to prioritize degree requirements over electives.

When reviewing a student’s eligibility request for a course section, it is important to review placement information first in the student’s profile to determine if the student has sufficient prerequisites for the course section they would like to take.

1. From the Workday home page, click on the Search bar. Type “Student:” then the student’s first and last name. Choose the correct name from the results that populate.  

2. You should now be viewing the student’s profile. In the blue column on the left, select the Academics section. 

3. Navigate to the External Records tab across the top. External Records shows:
   1. Test results and courses from other institutions attended.
   2. Advanced placement test scores, SAT scores, and 麻豆免费高清无砖码区placement scores.
   3. Relevant standardized tests that determine eligibility for certain courses.

4. Select the View All button next to the 麻豆免费高清无砖码区Placement item to review full details of Composition and Math placement. The Section Name is the relevant subject, and the Non-Numeric Value is the recommended minimum course level the student should begin with at FLC.  

5. Before approving an eligibility override request for a course section, review transfer credits and test results to ensure the course section desired is a good fit based upon the student’s placement and relevant course history.

The Registrar’s Office processes two types of .

Individual Exceptions

You may request a course substitution or waiver on behalf of an individual student by submitting an Individual Exception to Graduation Request Form in the Faculty Slate Dashboard. Individual exceptions apply to one student only. The student will be notified via email when the Registrar’s Office processes the request.

Blanket Exceptions

You may also request a course substitution or waiver for an entire program by submitting a Blanket Exception to Graduation Request Form in the Faculty Slate Dashboard. Blanket exceptions apply to all students declared in a certain program on a certain catalog(s). You will be notified via email when the Registrar’s Office processes the request.

Advisors can run the Evaluate Academic Requirements report in Workday to help simulate hypothetical changes to a student's program of study. This report only looks at the Program of Study (POS) you want to experiment with and shows how degree and major requirements completed or in progress would be applied. All advisor roles will be able to run this report in Workday. 

You can conduct the following scenarios in this report: 

• Apply a different catalog year to a major or minor 
• Analyze completed requirements that could be applied to an added minor or slightly altered major, e.g., a student majoring in Environmental Science wondering if it would make sense to add a Geology Minor or change their major to Geology.  
• Provide more information on adding a certificate for a student who took several relevant courses as electives in sophomore year, which could count toward both elective credits and a certificate.  
• Dropping a minor or certificate to use credits toward a different requirement.  
• Any other scenario that could benefit from experimenting with the student's current POS and/or degree requirements.  

Learn how to run this report with supporting screenshots from the job aid: Evaluate Academic Requirements for Students- Running A What-If Report. 

The Academic Progress Report will replace the uAchieve degree audit for viewing a student’s course and credit progress completed within a program of study and graduation requirements fulfilled or in progress. This report can be accessed anytime from the Academics section of a student’s Profile. 

Review the job aid and learn more about reading a Student's APR.

The Academic Progress Report will replace the uAchieve degree audit for viewing a student’s course and credit progress completed within a program of study and graduation requirements fulfilled or in progress. This report can be accessed anytime from the Academics section of a student’s Profile. 

Review the job aid and learn more about reading a Student's APR.

A new tab, called Program Completion, is now visible for advisors when viewing a student’s Academics section of their profile. This tab helps determine if a student has applied for program completion and the status of their request.  

Select the Academics section in the left blue column in the student's profile. The tabs across the top will now include Program Completion. (Note. If you can view many tabs, you may need to select the More tab to see this tab.) 

The Program Completion tab displays the student’s declared program(s) of study, the program completion status, and the expected semester the program will be completed. The Program Completion Status will be blank until the student applies for program completion in their final year.  

Once the student completes the Apply for Program Completion task in Workday, the Program Completion Status will change from blank to “Applied for Program Completion.” Once approved, the status will change to “Approved for Completion” or “Denied.” 

You may have holds that prevent you from registering for classes. You can check if you have any outstanding actions or holds to address in Workday from the Academics app.

1. Navigate to the Academics app from either the Workday home page, Your Top Apps box, or the MENU at the top left of the Workday portal.
2. In the Registration Requirements table, you will see items in several formats:
   1. # Actions To Do, Holds, and Actions completed across the top. These numbers can be drilled into for more information. Click on the number above Holds for more information about the type of hold on your account.
   2. The Holds header, under Registration Requirements, will also list the hold type on your account.
3. There is also a section in the Academics app called My Holds. This area is a table that displays the hold reason, a brief description, and resolution instructions to remove the hold.

To view the history of previous holds that have been resolved, you can navigate to your profile.

1. Select the photo icon at the top right of the Workday portal, then click View Profile.
2. Select the Action Items and Holds section in blue on the left column of the profile.
3. Select the Resolved Holds tab across the top to view historical holds on your account.

The Academics App will be your one-stop shop for most common tasks!

Accessing the Academics App: Find the app on the Workday home page under "Your Top Apps" or via the "MENU" button at the top left. Here are some of the tasks you'll complete from the Academics app:

• View Holds: Check your academic and registration holds.
• Registration Actions: See actions needed for registration.
• Registration Appointments: View upcoming registration slots.
• Class Schedule: Access your current class timetable.
• Advisor Contacts: Find and contact your advisor.
• GPA Information: Check your cumulative and Program of Study GPAs.
• Course Catalog: Browse the course offerings anytime.
• Schedule Planning: Create a saved schedule for future courses.
• Class Registration: Register for classes using "Find Course Sections."
• Academic Progress: View your Academic Progress report and record.
• Grades: Check your midterm and final grades.
• Student Resources: Access forms and advisor info at the Student Resource Center.
• COF Authorization: Request changes to COF Authorization.
• Program Completion: Apply for completion of your program.
• Unofficial Transcript: Generate an unofficial transcript.
• Enrollment Verification: Produce a self-service Enrollment Verification.

1. Access Academics App: Open the "Academics app" from the "MENU" or "Your Top Apps" on the Workday homepage.
2. Find Courses: In Registration, select "Find Course Sections."
3. Browse Courses: Search, filter, or scroll to view courses. Click the blue course section name for details. (The name of this report will be updated to reflect the current registration term: Find Fall Course Sections, Find Spring Course Sections, or Find Summer Course Sections) 
4. Add to Schedule: For a desired course, click "Add to Saved Schedule."
5. Manage Schedule: If you don't have one in "Saved Schedule," click "Create Student Registration Saved Schedule," name it, and save. If you have one, select it from the list.
6. Choose Times: Click "Choose Times" for preferred meeting times and confirm with "OK."
7. Add More Courses: Use "Add Course Sections" to find more courses or "Done" to finish browsing.
8. Update Schedule: New courses will automatically join your current saved schedule.

Important note: Courses added to your saved schedule are not final until you register. To complete registration, select "Register" from View My Saved Schedules.

You can preview your anticipated class schedule in a calendar format before registering using your Saved Schedule.

1. Navigate to the "Academics app" from either the Workday home page "Your Top Apps" box or from the "MENU" at the top left of the Workday portal.
2. Find the "Registration" section in the right column. Select "View My Saved Schedules" in the task list.
3. Click into the "Start Date within" field, click "All," and then select the semester term you are registering for.
4. Click "OK."
5. Click the "Calendar View" button to view the saved schedule in a calendar view pop-up window.